How to Write an Application for a School Leaving Certificate
School leaving certificates are essential documents that serve as proof of enrollment and completion of coursework at an academic institution. Whether you’re moving to a new city, enrolling in a different school, or advancing to higher education, you’ll need this certificate. In this article, we’ll explore why a school leaving certificate is required, how to write an application for one, and provide sample applications for various scenarios.
Why is a School Leaving Certificate Required?
A school leaving certificate is a formal document issued by the academic institution you last attended. It details your education level and the reasons for leaving. Here are some common situations where you might need this document:
Moving to a New City or Country
When relocating, you need to provide proof of your previous education to enroll in a new school or institution. The school leaving certificate serves this purpose.
Admission to Another School/College/University
If your current institution doesn’t offer further studies, you’ll need a school leaving certificate to apply elsewhere.
Ensuring No Dues
The certificate assures that you have no outstanding dues or fees at your previous institution, confirming that a student can only be associated with one institution at a time.
How to Write an Application for a School Leaving Certificate
Whether you’re leaving school due to completing your education or for personal reasons, a school leaving certificate is required for further admission. Here’s a step-by-step guide on how to write an application for a school leaving certificate:
1. Address of the Sender
Start with your address at the top left corner of the application.
2. Date of Application
Include the date on which you are writing the application.
3. Address of the Receiver
Write the address of the principal or the concerned authority of your school.
4. Subject Line
The subject line should clearly describe the reason for the application.
5. Salutation
Use a respectful salutation such as “Respected Sir/Madam.”
6. Body of the Letter
Explain why you are leaving the school. Be genuine and concise. Reasons can range from moving to another city or state to enrolling in a new school.
7. Signature and Name
End the letter with your signature and name in block letters.
8. Final Remark
Express gratitude to the relevant authority for considering your request.
9. Required Attachments
Include necessary attachments such as a copy of your ID card, progress report, and mark sheet.
Format of Leaving Certificate Application
Here’s a sample format to help you understand how to structure your application:
To,Name of the Receiver (Principal)Name and Address of the Institution
Subject: [Your Subject Here]
Respected Sir/Madam,
[Body of the Letter]
Sincerely,[Signature][Name of the Writer][Date][Address and Contact Number]
Attachments:- ID card – Copy- Progress Report- Mark SheetApplication Samples for School Leaving Certificates
To give you a better understanding, here are some sample applications for different scenarios:
Sample 1: Change in Location
To,The Principal,D.A.V Public School,New Delhi.
Subject: Request for issuance of school leaving certificate
Respected Mam,
I am writing this application to let you know that my father was recently relocated to Mumbai, making it impossible for me, Gita Singh, a Class 8-C student, to continue my education at your school. Because of this, my family and I will be relocating to Mumbai.
Please provide me with a school leaving certificate.
I have attached a no-objection certificate from the library and the accounts department. I would appreciate it if the certificate was issued this week.
Thanking You,Sincerely,Gita Singh84XXXXXXXXMayur ViharNew DelhiDate: 12/08/22
Attachments:- ID card – Copy- Class 7th progress reportSample 2: For Higher Education
To,The Principal,ANVA School,Mathura, UP.
Subject: Requesting to issue a school leaving certificate
Dear Sir,
I am Ashish, a student at your school. I completed my 12th standard exam successfully in the year 2022. Please accept my letter as a request for my high school leaving certificate, which I am required to have to enrol in college. Since I will attend an admissions ceremony at SRCC University in Delhi on June 15, 2022, please consider my request and issue my high school leaving certificate as soon as possible.
For reference, I am attaching the 12th mark sheet and admit card.
Many thanks for considering my request.
Yours sincerely,(Signature)Ashish RoyRegistration number – 19653997XXXXXXXXKrishna PuriMathura, UPDate: 15/04/22
Attachments:- Admit Card- 12th Mark sheetSample 3: Application by Parent
To,The Principal,XYZ School,Bangalore.
Subject: Application for school leaving certificate
Dear Sir,
This is to inform you that my son, Lakhan Shastri, Admission No. WRS0154, of Class 11th-C1, due to unfortunate circumstances, will not be able to continue at your distinguished school.
Therefore, I request that you issue my son’s school leaving certificate as soon as possible, as I am needed to submit the same at Radhika School, where he will be enrolled.
Please accept my sincere thanks in advance.
Yours Sincerely,Sumit ShastriMG Road,Bangalore18/09/2022
Attachments:- ID card – Copy- Class 10th mark sheetConclusion
Writing an application for a school leaving certificate is a straightforward process if you follow the correct format and include all necessary details. Whether you’re moving to a new city, enrolling in a different school, or advancing to higher education, this document is essential. Use the provided samples as a guide to draft your application, ensuring you include all required attachments and express your reasons clearly.